Frequently Asked Questions
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      OCC & PaySimple: How To Reconcile Deposits

      Easily reconcile your deposits using the PaySimple Reports tool.

      In order to identify PaySimple deposits in your bank account, you can look for the following descriptors based on the payment type and processor. You can find out who your processors are here.

      Credit Card Deposits

      Processor Descriptor
      Vantiv/WorldPay Merch Bankcard
      NAB Global Payments
      EVO/iPayment/PowerPay Settlement BKCD Processing


      ACH Deposits

      Processor Descriptor
      Forte Forte Funding
      Vericheck VCI Clear


      Using Transaction Reports

      You can use Today’s Deposits report to view what you can expect to receive in your bank account for a given time period. 

      To access this report, click on Reports > Transactions > Today’s Deposits

      You can access the Today's Deposits report by clicking on Reports, Transactions, Today's Deposits


      This report defaults to all transactions with a Status of either Chargeback, Posted, Refunded, Returned, Returned (NSF), or Settled with the Estimated Deposit Date of Today. 

      On the default view, you can view the total amount you expect to see in your bank account at the bottom of the report. ACH transactions with a Returned Status will be visible on this report to help you determine which customer payments were not successfully funded. Only transactions with a Settled Date will be deposited into your account.

      You can view the total amount after clicking calculate totals

      Daily Reconciliation

      The best way to reconcile deposits from your credit card or ACH processor is on a daily basis. This will allow you to identify the customer payments that make up the deposits you receive each time you receive a deposit. If you accept both credit card and ACH payments, you will want to reconcile deposits for each payment type separately. Follow the steps below for daily deposit reconciliation:

      1. Click Reports 
      2. Select Transactions 
      3. Select Today’s Deposits report
      4. If you are looking for a deposit received on any day other than today, change the Date Range to the day you received the deposit.
        1. For example, if you received a $100 deposit from your credit card processor on May 1st, update the date range to May 1st in both fields
      To change the date range of the report, fill in the date you expect the funds to deposit into your bank account in the to box and from box
      1. Add Transaction Method and select Credit Card
        1. If you accept credit card and ACH payments, you’ll want to repeat the steps for each payment type because you receive separate deposits for your credit card and ACH transactions.
      2. The total amount will appear on the bottom of the report
      3. This amount should match the deposit you received in your account
      4. Save this report to easily run each time you want to reconcile. Be sure to save a credit card and ACH version

      Monthly Reconciliation

      Follow the steps below to match your monthly credit card transactions to your monthly credit card processing statement:

      1. Click Reports 
      2. Select Transactions 
      3. Select Today’s Deposits report
      4. Remove the Estimated Deposit Date default filter
      5. Click the +Filter button 
      6. Add Submitted for Settlement Date as a filter
      7. Add Transaction Method, and select Credit Card
      8. Change the Date Range to include one day prior to the first day of the previous month, all the way through the last day of the previous month. 
        1. For example, if you want to reconcile all of your deposits from May, select the date range April 30-May 31
      9. View the total amount at the bottom of the report
      10. This amount should match the processing total on your credit card statement